Bids

2018 COPIER LEASE BID

Visit Q&A Section Regarding this bid.

The City of Vandalia, Montgomery County, Ohio, will receive sealed proposals for a 60-month, fair market value (FMV) lease for the installation of eleven (11) multifunction copiers/printers at various city buildings and relevant service agreements.  The bid shall include the cost for the removal and return shipment of eleven (11) existing copiers to the appropriate leasing agency within 30 days of the installation of the new equipment.  Sealed bids are to be dropped off at City Manager’s Office, 333 James E. Bohanan Memorial Drive, Vandalia, Ohio, 45377 until 10:00 a.m. on Monday, April 9, 2018.  Bids received after 10:00 a.m. will not be accepted. 

A formal public bid opening will be held at 10:00 a.m. on Monday, April 9, 2018, at the following location:

Vandalia Municipal Building
333 James E. Bohanan Memorial Drive
Vandalia, Ohio 45377

Envelopes containing a bidder’s proposal shall be signed with the full name and address of the company submitting the bid and envelopes containing the bids shall be sealed and marked on the lower left hand corner “2018 Copier Lease Bid” and addressed to:

City of Vandalia
City Manager’s Office
333 James E. Bohanan Memorial Drive
Vandalia, Ohio 45377

Copies of the scope of work and bid specifications are on file and may be obtained in the City Manager’s Office at the above address or at the link below.  Any inquiries should be directed to Darren Davey, Information Technology Manager (937) 415-2252.

Q&A From Bidders

2018 Copier Lease Bid - FINAL
2018 Copier Lease Bid - FINAL
2018-Copier-Lease-Bid-FINAL.docx
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2018 Copier Lease Bid - FINAL
2018 Copier Lease Bid - FINAL
2018-Copier-Lease-Bid-FINAL.pdf
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The proposals shall be made on forms provided in this specification packet by the City of Vandalia or on a copy thereof.  Proposals that exceed $10,000 shall be accompanied by a certified check or bid bond in the amount of ten percent (10%) of the total lease amount (monthly payment x 60 months x 10%) made payable to the City of Vandalia.

The City reserves the right to reject or accept any and all bids, to waive any informality in the bidding, and to enter into a contract with the bidder who, in their consideration, offers the lowest and/or best proposal.

The City of Vandalia has a desire to award contracts, involving City concerns and funded by City money, to individuals and businesses that are located within the City of Vandalia. Where a preliminary analysis of the bids identifies a bid from a Vandalia individual or business, city council may give preference to the Vandalia bid and award the contract to the Vandalia bidder when:

 

  1. Such bid is within 5% of the lowest bid price (for a low bid of $50,000 or less) or within 2% of the lowest bid price (for a low bid price over $50,000), and

 

  1. But for the bid price, the Vandalia bid would otherwise be considered the lowest and best bid by the City in its normal evaluation procedures in deciding whether or not to award the contract.

 

In case the party to whom the contract is awarded shall fail or neglect to execute the contract and furnish a satisfactory bond within the time specified, the City may determine that the Bidder has abandoned the contract, and thereupon, the proposal and acceptance will be null and void. The bid bond shall be forfeited to be retained by said City as liquidated damages for such failure or neglect and to indemnify the City for any loss which may be sustained by the failure of the Bidder to execute the contract and furnish bond as aforesaid.

 


GARAGE DOOR REPLACEMENT

The City of Vandalia, Montgomery County, Ohio, will receive sealed proposals for the removal, supply and installation of three (3) new garage doors (w/ colored panels, color to match existing exterior paint scheme), five (5) new openers (carriers), all of the necessary track, five (5) door safety systems, all of the necessary weather stripping, and all of the associated (necessary) hardware for Vandalia Fire Station 2, located at 725 South Brown School Road, Vandalia, Ohio, 45377 until 10:00 a.m. on Monday, February 26, 2018, at the office of the Fire Chief, 8705 Peters Pike, Vandalia, OH 45377. A formal public bid opening will be held at 10:00 a.m. on Monday, February 26, 2018, in the Fire Administration Office located
at:

Vandalia Fire Station 1
8705 Peters Pike
Vandalia, Ohio 45377.

Copies of the scope of work are on file and may be obtained at the office of the Fire Chief at the above address. You may also CLICK HERE for the scope of work documentation. Any inquiries should be directed to Chad E. Follick, Fire Chief at (937) 898-2261.

Each proposal shall be signed by the full name and address of the company submitting the bid, and envelopes containing the bids shall be sealed and marked on the lower left hand corner “Station 2 Overhead Door Project”.

The proposals shall be made on forms provided in this specification packet by the City of Vandalia or on a copy thereof. Proposals that exceed $10,000 shall be accompanied by a certified check or bid bond in the amount of ten percent (10%) of the bid submitted made payable to the City of Vandalia.

The City reserves the right to reject or accept any and all bids, to waive any informality in the bidding, and to enter into a contract with the bidder who, in their consideration, offers the lowest and/or best proposal. The City of Vandalia has a desire to award contracts, involving City concerns and funded by City money, to individuals and businesses that are located within the City of Vandalia. Where a preliminary analysis of the bids identifies a bid from a Vandalia individual or business, city council may give preference to the Vandalia bid and award the contract to the Vandalia bidder when:

i. Such bid is within 5% of the lowest bid price (for a low bid of $50,000 or less) or within 2% of the lowest bid price (for a low bid price over $50,000), and
ii. But for the bid price, the Vandalia bid would otherwise be considered the lowest and best bid by the City in its normal evaluation  procedures in deciding whether or not to award the contract.

Jon Crusey
City Manager
To Be Advertised: February 8, 2018
February 15, 2018


RESURFACING OF VARIOUS STREETS

 

Project Description: Project includes milling & resurfacing of various streets.

Open Bids:  March 28, 2018  –  11:00 am

Location:  City of Vandalia, 333 Bohanan Dr. Vandalia, OH  45377

Completion Date:  August 17, 2018

Engineer’s Estimate:  $375,000.00

Contact:  Rob Cron, Public Service Director

Phone Number:  937-415-2323

For Bid Results, CLICK HERE

 


CURB & SIDEWALK REPLACEMENT OF VARIOUS STREETS

 

Project Description: Project includes the removal and replacement of approximately 5,259 LF of curb, 6,350 SF of 4″ sidewalk, 926 SF of 6″ sidewalk and 49 handicap ramps.

Open Bids: March 13, 20187 – 11:00 am

Location: City of Vandalia, 333 Bohanan Dr. Vandalia, OH 45377

Completion Date: August 3, 2018

Engineer’s Estimate: $225,000.00

Contact: Rob Cron, Public Service Director

Phone Number: 937-415-2323

For Bid Results, CLICK HERE


KENBROOK DRIVE WATERMAIN REPLACEMENT

Project Description: Project includes the installation of approximately 2200 LF of watermain and resurfacing the street.

Open Bids: July 11, 2017 – 11:00 am

Location: City of Vandalia, 333 Bohanan Dr. Vandalia, OH 45377

Completion Date: June 1, 2018

Engineer’s Estimate: $400,000.00

Contact: Rob Cron, Public Service Director

Phone Number: 937-415-2323

For Bid Results, CLICK HERE